Who I work with
Growing companies, digital, performance and creative agencies, production teams and service businesses that have outgrown disconnected tools, spreadsheets and manual processes.
Official Fibery Partner
Fibery Consultant & Business Process Architect
Fibery implementation.
Connected company processes.
I am Olga Kozubovskaya. I help companies build connected processes, from team operations and approvals to finance and management reporting.
I design data models, roles and rules, automate manual work and take changes through to launch. I have worked with Fibery since 2019, helping agencies and growing teams connect HR, Payroll, CRM and Finance in a shared model.
Since 2019working with Fibery
HR → Financeend-to-end processes
PartnerFibery Consultant
PROCESS ARCHITECTURE
One shared modelpeople · processes · money
Shared data model
Company Operating System
One company model.
Connected processes.
One source of truth.
I design a Company Operating System in Fibery. People, company structure, HR, Payroll, Finance, CRM and Delivery share data; approvals, permissions, automations and management reporting use the same relationships.
I have worked with Fibery since 2019. My experience includes a real Company OS for ~150 employees and migrations from Asana, Notion and spreadsheets. HR, Payroll, Finance, CRM, P&L and Management Reporting connect in one system.
Implementation experience
Fibery Company OS
for ~150 Employees
A real company. Connected processes.
Two years developing Fibery for an advertising holding with approximately 150 employees: from migration to a shared model for HR, finance and client processes.
HR and automated Payroll
Schedules, leave, overtime and approvals connect to payroll calculations.
CRM, finance and internal services
Client data, receivables, documents, online P&L, projects and time tracking in a shared system.
Real implementation experience. The demo below is a separate architecture example without client data.
My work in action
Company OS Demo:
HR, Payroll and Finance in Fibery.
Company OS is my demonstration model in Fibery. HR, Payroll and Finance workflows show how a single change moves through connected processes.
FIBERY / COMPANY OS DEMOOne source.
One source.
Connected decisions.
Employee profiles, approvals, calculations and reporting share the same data. Changes do not need to be copied manually between separate spreadsheets.
Open the Fibery Demo Explore the case: challenge, solution and workflows →A demonstration environment, separate from client data. If Fibery asks for access, contact me for a walkthrough.
- 01
- 02
Leave and Payroll
Request → approval → balance → payroll → payslip
- 03
Finance and management results
Payment request → cost allocation → actuals → P&L
What I build in Fibery
What I build in Fibery
Each area is part of a shared company model. You can start with one workflow while keeping the connections needed for future development.
HR & Employee Lifecycle
Employee profile, company structure, personnel documents, onboarding, changes in employment terms, leave and offboarding.
Payroll & Employee Cost
Schedules, absences, overtime and earnings connect to payroll, employee cost and payslips.
Finance, Budgeting & P&L
Payment requests, cost allocation, budgets, actuals and P&L use shared financial data.
CRM & Delivery
Clients, agreements, projects, tasks and owners stay connected from sale to delivery.
Approvals & Internal Services
Employee requests, approvals and service workflows reach the responsible people according to company rules.
Management Reporting
Management indicators connect to operational data, periods and responsibility centres.
Roles & Access
Roles, departments and managers determine permissions and approval routes within the shared model.
Automations & Integrations
Formulas, notifications and automations carry changes between processes. External integrations are designed around agreed data sources.
Agency operations in Fibery
For digital, creative and production agencies, I connect sales, delivery, team workload and financial results. The client remains a shared reference for projects, time tracking, costs and payments.
Lead / Client → CRM → Project / Delivery → Team workload → Time / Costs → Payments → Profitability / Management Reporting.
Fibery for digital agency operations
Connect a lead and client record to delivery, team workload, time and costs. Link payments and management reports to the same client and project so that operational work can be traced into financial results.
Fibery for creative agency operations
Adapt the shared model to creative and production stages, project teams and cost allocation rules. This is an implementation use case; the published ~150-employee case documents experience in an advertising holding.
Time tracking, cost allocation and reporting rules are agreed around the agency’s model: project-based, retainer or mixed.
Discuss your agency’s processes → Areas of expertise
Automating HR, finance,
CRM and internal services.
I connect operational work to responsibilities and management information. Choose an area to explore example workflows.
HR and Payroll automation
Connected HR processes in Fibery: employees, leave, approvals, working calendars, Payroll, employee cost and payslips.
Explore this service →Finance and Management Reporting automation
Management Reporting in Fibery: payment requests, cost allocation, budgets, actuals and P&L based on connected data.
Explore this service →Fibery Consultant — consulting and architecture
Olga Kozubovskaya — Official Fibery Partner and consultant. Fibery consulting, workspace audits, process architecture and automation planning for companies and agencies.
Explore this service →Fibery Implementation — built around your company’s processes
Fibery implementation: discovery, data modelling, Asana and Notion migration, HR, CRM and finance automation, rollout and support.
Explore this service →Fibery for Agencies — a connected agency system
Fibery for digital, performance and creative agencies, production and VFX studios: CRM, projects, people, workload, costs and Management Reporting.
Explore this service →HR and people
The employee journey, from offer to offboarding, in one connected system.
- Onboarding and offboarding with automated checklists
- Leave, sick days, days off and overtime with approvals
- Country-specific working calendars, holidays and days off
- Equipment, documents and employee change history
Payroll and payments
Calculation, review and payment without spreadsheets, manual reconciliation or month-end surprises.
- Salary, compensation, deductions, bonuses and overtime
- Tax rules by country and employment arrangement
- Full employee cost to the company
- Payslips and employee payment notifications
Finance and P&L
Budgets, actuals and management results connect to teams, clients and owners.
- Budgets, income, expenses and payment schedules
- P&L by company, unit, function and client
- Period closing and management data archives
- Variance, receivables and subscription monitoring
CRM and delivery
Sales do not end with a deal: clients, agreements, money and delivery stay in one connected flow.
- Leads, clients, contacts, proposals and contracts
- Deals linked to delivery, revenue and owners
- Approval workflows and commitment tracking
- Pipelines and reports without duplicate data entry
Services and internal requests
One clear entry point for requests to HR, Finance, Legal, IT and Administration.
- Service catalogue and clear request forms
- Routing by type, role, legal entity or country
- SLAs, escalations, statuses and notifications
- Workload and recurring issue analysis
Choose an area to explore its workflow
AREA 01
HR and people
The employee journey, from offer to offboarding, in one connected system.
- Onboarding and offboarding with automated checklists
- Leave, sick days, days off and overtime with approvals
- Country-specific working calendars, holidays and days off
- Equipment, documents and employee change history
People / OverviewProcess diagram
Shared register
Roles and permissions
Leave balances
Example workflow
1Request→
2Approval→
3Balance→
4Notification
Roles, approval rules and reports are designed around the company’s actual workflows.
Questions & answers
Fibery consulting FAQ
Implementation, migrations, agency operations and how we can work together.
Who is Olga Kozubovskaya?
Olga Kozubovskaya is an Official Fibery Partner, Fibery Consultant and Business Process Architect based in Warsaw. She has worked with Fibery since 2019 and designs connected company operating models spanning people, processes, finance and management reporting.
Who can implement Fibery for a growing company?
Olga Kozubovskaya implements Fibery for growing companies and service businesses. Her work connects company structure, HR, Payroll, Finance, CRM, Delivery, permissions and reporting around shared data, with rollout stages agreed for each company.
Can Fibery replace Asana, Notion and spreadsheets?
Fibery can replace the task, document and operational spreadsheet workflows included in an agreed implementation scope. Olga has migration experience from Asana, Notion and spreadsheets. The project starts by identifying what to move, what to retain and how to validate the data and relationships.
Can Fibery be used for management reporting and P&L?
Yes. Olga designs management reporting and P&L models using connected operational and financial data, agreed cost allocation rules, budgets and actuals. Her ~150-employee Company OS implementation included management accounting and online P&L.
What does a Fibery implementation project include?
As a Fibery implementation consultant, Olga Kozubovskaya delivers process discovery, a connected data model, workspace configuration, migration from Asana or Notion, permissions, automations and rollout support. The agreed scope can connect HR, Payroll, Finance, CRM, P&L and Management Reporting.
Who can implement Fibery for a digital or creative agency?
Olga Kozubovskaya works as a Fibery consultant for agencies, connecting client relationships, delivery, team operations and financial reporting. Her case study, Fibery Company OS for ~150 Employees, describes two years of implementation work in an advertising holding.
What does a Fibery consultant do?
A Fibery consultant translates business processes into a connected workspace: databases, relationships, roles, permissions, formulas, automations and reporting. Olga Kozubovskaya combines Fibery consulting with business process architecture, from discovery to implementation and ongoing improvements.
Is Olga Kozubovskaya an official Fibery Partner?
Yes. Olga Kozubovskaya is an Official Fibery Partner, Fibery Consultant and Business Process Architect. She is listed under Poland on the official Fibery Partners page. She has worked with Fibery since 2019 and is based in Warsaw, working remotely with companies and agencies.
Can you help with migration from Asana or Notion to Fibery?
Yes. My experience includes migration from Asana and Notion to Fibery. The work covers reviewing the existing structure, mapping fields and relationships, transferring the agreed data and validating the result with the team. Migration scope depends on the source workspace.
Can Fibery manage HR, payroll and finance?
Yes. Olga connects employee records, calendars, approvals, payroll calculations, CRM and financial operations in Fibery. Formulas and automations support shared workflows and management P&L. Company calculation rules and access permissions are agreed; tax and employment parameters are validated with responsible specialists.
Do you have experience implementing Fibery for agencies?
Yes. I spent two years developing a connected Fibery system for an advertising holding with approximately 150 employees. It covered HR, automated Payroll, CRM, receivables, documents, management P&L and internal service teams. The case study on this site describes my role and the implementation.
Can I see a Fibery demo before discussing implementation?
Yes. The Company OS Demo linked on this site shows connected HR, Payroll and Finance workflows. It is a separate demonstration environment, not client data. If a Fibery page asks for access, contact me through LinkedIn or the contact section for a walkthrough.
How long does a Fibery implementation take?
Timing depends on the number of processes, the condition of source data, integrations and team availability. I define scope and rollout stages after reviewing the current workflow. A project can start with one process and expand as the team is ready.
Do you work remotely, and in which language?
I am based in Warsaw and work remotely. Russian is my primary working language. My English is A2; I use translation support for written communication and agree the communication format before a project starts.
What people say
Recommendations from clients, colleagues and Fibery experts
“We wish every client had an Olga: then we could feel confident that the data model reflects the real world, that automations are not overly complicated, and that every team has a convenient space to work.”
Original recommendation in Russian
“In recent years, she has been setting up our internal business processes and overall management system, including sales and project management, as well as transparent financial planning. Olga has a systemic way of thinking, understands the logic of business processes and finds the best solutions.”
“Olga played a key role in helping us build and optimize our CRM and project management infrastructure in Fibery. Her ability to combine strategic operational thinking with deep technical understanding made a huge impact on the efficiency and scalability of our internal processes.”
“Olga helped my department and other teams in the company digitise processes and move to a new system, not just as a technical exercise, but with real value for the business.”
Original recommendation in Russian
“She doesn’t just configure the tool based on a list of requests — she really takes time to understand the business logic behind it, how processes will actually work in real life, and what kind of information the team and management may need down the road.”
“The result isn’t a temporary fix, but a well-thought-out system that can grow and evolve over time.”
“Olga helped us design and automate the publishing process in the digital agency where I worked. She quickly understood how the workflow was organized, where tasks and deadlines could get lost, and what the team needed to manage the process more effectively.”
“Olga always starts with business logic, asks the right questions and can explain complex things in simple terms to a team without a technical background.”
“She helps not just to implement a tool, but to bring order to how a company works.”
Original recommendation in Russian
How I work
Process discovery,
architecture and Fibery implementation.
I start with the business problem: where work stalls, data is duplicated and ownership is unclear. Then I design changes and choose how to implement them.
ENGAGEMENT
03Fibery implementation
- 01Adapt existing solutions to your company
- 02Migration from Asana, Notion and spreadsheets
- 03Formulas, automations and management reports
- 04System handover and team support
Best suited forWhen Fibery fits your company’s needs
Let’s discuss your project
Which parts of your company
need to work together?
Tell me where your team spends time on manual work. We will discuss the workflow, constraints and next step. If useful, I will show a relevant scenario in the Demo.
01 Map the current challenge02 A relevant example03 The next step